Track Every Candidate Reply Across All Your Sourcing Campaigns
Recruiters run sourcing sequences from multiple inboxes and lose great candidates to inbox blind spots. MyColdInbox pulls every candidate response into one workspace so your team never misses a reply.
Built for recruiters and sourcing teams running outreach across multiple inboxes and campaigns.
1
view for every candidate reply
0
candidates lost to blind spots
100%
response visibility for the team
Candidate replies scatter across inboxes and get lost
Sourcing at scale means sending from several inboxes across multiple campaigns and roles. That protects deliverability, but it means a strong candidate's reply can land anywhere — and stay unseen.
A recruiting team running multiple roles can be sourcing from a dozen or more inboxes. When a candidate replies, the response sits in one account while the recruiter is checking another, and a great hire quietly slips away.
No single view of candidate replies
Each sourcing inbox is a separate login. Finding who replied means checking account after account, every day, for every role.
Strong candidates go cold
A candidate replies with interest, but the message lands in an inbox no one checked that day. By the time it is seen, they have accepted elsewhere.
No clarity on who owns a candidate
When recruiters work separate inboxes, two people reach out to the same candidate, or a reply falls between roles with no clear owner.
More roles means more inboxes to watch
Every new req adds more sourcing inboxes and more places a reply can hide, so scaling sourcing makes the blind spots worse.
Every candidate reply, every campaign, in one workspace
MyColdInbox connects all of your sourcing accounts — Gmail, Outlook, and IMAP — and pulls every candidate reply into one shared workspace your recruiting team works from in real time.
It is not a sending tool and does not replace your ATS or sequencer. It is the reply management layer that fixes what those leave open: seeing every candidate response, owning it clearly, and following up before the candidate moves on.
Filter by campaign or role to focus on one search, or see every reply at once across all of sourcing. Either way, no candidate response goes unseen.
Everything a recruiting team needs to manage candidate replies
01
All sourcing inboxes, one view
Connect every Gmail, Outlook, and IMAP account your team sources from so every candidate reply lands in a single shared feed.
02
Filter by campaign and role
Slice replies by sourcing campaign, role, or recruiter to focus on one search at a time without losing the bigger picture.
03
Clear candidate ownership
Assign any candidate thread to a recruiter in one click so no candidate is double-contacted and none falls between roles.
04
Internal notes per candidate
Leave private context on a thread — stage, fit, next step — so anyone on the team can pick up the conversation cleanly.
05
Reply from the right account
Responses send from the original sourcing account automatically, keeping every candidate conversation consistent.
06
Activity log across campaigns
Every reply, assignment, and note is timestamped, giving your team a clear record of every candidate touch.
From signup to managing candidate replies in minutes
Getting a recruiting team onto MyColdInbox takes minutes per inbox, not a migration project.
Connect your sourcing inboxes
Add each sourcing account via a two-click OAuth flow and batch them so the whole team is live in one session.
Each connection is independent, so one failed inbox never blocks the rest.
Invite your recruiters
Bring the team into the shared workspace with a single invite and set who sees which inboxes with role-based access.
New recruiters are productive the moment they accept their invitation.
Manage candidate replies together
Replies flow in automatically. Filter by campaign, assign candidates, leave notes, and respond — all from one workspace.
Daily candidate triage becomes one view instead of a dozen logins.
How recruiters use MyColdInbox
Different recruiting models, the same need: never lose a strong candidate to an unchecked inbox.
Manage many roles at once
Filter candidate replies by role and client so every search stays organized while your team works from one shared view.
Respond before candidates move on
See every candidate reply in one feed and follow up fast, so interested talent does not cool while a reply sits unseen.
Hand off warm candidates cleanly
Assign a candidate to a recruiter and leave context as a note so the handoff is seamless and nothing is repeated.
Coordinate across many campaigns
Keep candidate replies from multiple campaigns and clients in one operational layer with clear ownership throughout.
Built for sourcing outreach. Not adapted from a help desk.
Generic shared inbox and support tools were designed for inbound customer support — a couple of inboxes and ticket queues. Recruiting outreach is a different problem with a different shape.
A recruiting team sources from many outbound inboxes across roles and campaigns and needs candidate-level ownership and fast follow-up, not ticket workflows. That gap is why support tools handle candidate replies poorly.
Recruiter questions, answered
Never lose a strong candidate to an unchecked inbox.
Connect every sourcing inbox, invite your recruiters, and manage every candidate reply from one shared workspace with clear ownership.
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